ASU SAB Constitution

SAB CONSTITUTION

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	SAB Constitution Article I Name and Purpose Section I The name and title of said organization shall be the “Student Activities Board” (SAB). Section II The general purpose of this organization shall be: A. To provide major educational, social, cultural, and recreational programs to benefit the university community, and enhance the image and reputation of Arkansas State University. B. To educate students through leadership opportunities that will facilitate educational and personal development. Article II Membership Section I A. The membership of this organization shall consist of all existing members thereof and any student enrolled at Arkansas State University who is interested, who shall, in good spirit, endeavor to advance the cause of the Student Activities Board. B. To be eligible to apply for membership, students must be currently enrolled at Arkansas State University, and be in good standing with the university. Section II For membership, subject to Federal and State laws and regulations, and university policies and procedures, shall not be denied any person on the basis of age, sex, religious affiliation, race, creed, ethnic orientation, or physical ability. Section III There shall be no initiation or dues required to be a member or the Student Activities Board. Section IV The faculty and staff of the Office of Student Involvement may serve as non-voting members of the committees of the Student Activities Board. Article III Selection of the Student Activities Board Section I Selection of the board shall be as follows: A. To be eligible to apply for the Board of Directors, applicants must be full-time undergraduate students (12 or more semester hours) and be in good standing with the university with GPA of 2.25 or greater, or full time graduate students (9 or more semester hours) with a GPA of 3.00 or greater. B. The Board of Directors shall be elected semi-annually by the first of February for the following fall semester and the first of September for the following spring semester. C. In selecting Officers, the Selection Committee will be composed of the following individuals: 1. Two (2) or three (3) representatives from Student Affairs selected by the Director of Student Involvement. 2. Two (2) current or past Student Activities Board Directors that are not reapplying for a second term, selected by the current Student Activities Board President. 3. The Current President of the Student Activities Board may serve on the Selection Committee. 4. The committee may also consist of the current Graduate Assistant for the Student Activities Board. Section II Selection of the Officers: A. The Applicant will start a three (3) part selection process. B. The Applicant will first participate in an initial interview with the selection committee. C. The Applicant will then participate in a group process (Step 2) observed by the selection committee. D. In the final selection process: 1. The Selection Committee will submit recommendations for new Directors to the Director of Student Involvement. The Final candidates will be interviewed and then selected by the Director of Student Involvement. Section III The new Junior Board of Directors shall assume their new positions immediately during the months of February and September on dates set by the Director of Student Involvement. Section IV The Senior Directors shall be responsible to the committee for the goals and events of their final semester in office while the Junior Directors shall be responsible to the committee for the goals and planning of the events for their upcoming semester. Article IV Executive Board Section I The legislative authority of the Student Activities Board shall be vested with the Executive Board. Section II The Executive Boards shall consist of the following: President, President-Select, Director of Spirit Club, Multicultural Enrichment, Popular Entertainment, Special Events, Issues and Awareness, Student Union Events and Public Relations Directors. Section III The Student Activities Board shall meet regularly, at an established time and date set by the Executive Board, with summers, holidays, and final exam week excluded. A. A special meeting may be called by the President as needed if twenty-four (24) hours notice is given as to the purpose of the meeting to all voting members. B. A special meeting must be called by the President if a simple majority of the voting members of the Executive Board submit and sign a request in writing to the President. C. All officers must return to school one week in advance in the fall semester. Section IV The duties and powers of the Officers shall include the following: A. Be responsible for decisions affecting the Student Activities Board as a whole. B. Resolve issues that arise between committees. C. Assist the President and the Director of Student Involvement in reviewing, compiling, and preparing a budget for the upcoming fiscal year. D. Enact by a two-thirds (2/3) vote of all voting members such by-laws or procedures as deemed necessary by the Executive Board. E. Meet with individual advisor and the graduate assistant on a weekly basis. F. Set goals within the first two weeks of the newly elected position. G. Undergo a three-step written performance review during the month of October and again in March. The review will be based on constitutional requirements and the personal Student Activities Board goals set forth at the beginning of the term. 1. The first step shall include each board member evaluating their own performance. 2. The second step shall include the Executive Board, as a whole, evaluating each Director. 3. The third step shall include an evaluation filled out by the advisor and then discussed one-on-one with their advisor. H. Maintain regularly scheduled office hours, staff meetings, committee meetings and all required events. 1. Excuses Directors may be excused in writing only by the pre-approval of the Director of Student Involvement. 2. Attendance Requirements There may be only two staff meetings missed per semester and four events per semester including retreats and workshops, and these absences must have prior approval to be considered excused. 3. Emergencies will be the only excused-absence (approved after review by the Director of Student Involvement). 4. Emergencies can be defined as situation that is beyond a Director’s control and makes it impossible for the Director to fulfill their duties outlined in the constitution. I. Any Failure to comply with the requirements results in an immediate executive vote by the board on the grounds of failure to comply with the following constitution, thus resulting in removal. Article V President Section I The roles and responsibilities of the President shall be: A. Maintain at least ten (10) regularly scheduled office hours (between 8am – 6pm, M-F) per week (One-on-one meetings with the Director of Student Involvement may be scheduled during these hours and the weekly staff meetings). B. Meet with the Leadership Team (Director of Student Involvement, Graduate Assistant/s) at least once per week. C. Assist the Director of Student Involvement in reviewing, compiling, and preparing a budget proposal for the upcoming fiscal year. D. Coordinate and participate in outreach efforts by attending campus organizations’ meetings during the semester. E. Be the senior student officer of the Executive Board and as such shall provide the necessary leadership for achieving the purpose of the Student Activities Board. F. Preside at meetings of the Student Activities Board and be a non-voting member except in the case of a tie vote. G. Has the power to call special meetings of the Executive Board when necessary, if 24 hours notice is given as to the purpose of the meeting to all voting members. H. Be the liaison officer for the Student Activities Board with the OSI, Student Center, the Arkansas State University Administration and campus, and the Jonesboro community. I. Assume full legislative authority and responsibility for the Student Activities Board during periods of non-operation (summers, breaks, etc.) or delegate accordingly. J. Arrange and be responsible for one (1) group development workshop per semester for the Executive Board. This could be various activities held during evaluation week (March and October). K. Responsible, in cooperation with the Executive Board, for all disciplinary action and special measures called upon and needed by the Student Activities Board. L. Be responsible for the coordination of all regional and national conference activities. M. Be responsible for maintaining a current Student Activities Board Constitution. N. Create a semester action plan for recruitment and retention and be responsible for coordinating these efforts with the Executive Board. O. Be responsible for office maintenance and orderliness. P. Be responsible for any election efforts, in conjunction with the Director of Student Involvement, to fill vacant Student Activities Board positions. Q. Shall share in the responsibilities of running any open committee in the case of Director resignation or removal, as appointed by the Student Activities Board. R. Be aware of and initiate any and all respects of group development (teambuilding, retreats, general office rapport, etc.). S. Be responsible for promotional efforts for the organization as a whole. T. Act as a major student spokesperson and representative of the Student Activities Board in all cases, including public events, and shall be particularly concerned with public image of the Student Activities Board. U. Other duties as assigned by the Director of Student Involvement. President-Elect Section II The roles and responsibilities of the President-Elect shall be: A. Maintain at least five (5) regularly scheduled office hours (between 8am – 5pm, M-F) per week. (Not including one-on-one meetings with the Director of Student Involvement and the weekly staff meetings). B. Shall share in the responsibilities of running any open committee in the case of Director resignation or removal, as appointed by the Student Activities Board. C. Serve as the recording secretary for Student Activities Board staff meetings. Article VI Programming Committees Section I A Programming Committee of the Student Activities Board shall be comprised of a Director, Assistant Director, and a group of designated students committed to providing well-rounded major programs to the Arkansas State University campus and the Jonesboro community. Section II The Programming Committees positions are funded by the student activity fee and are administered through the OSI. They differ from student organizations in their funding and supervision by the OSI. Section III Sub-committee is made up of members of the larger committee working on projects necessary to the programming function of that committee. Section IV The roles and responsibilities of each Senior Director shall include the following: A. Be responsible to the committee for fulfilling the minimum standards for their respective committee or position. B. Attend all Student Activities Board meetings, training sessions, retreats, required events, and workshops. Directors may have only two (2) absences for staff meetings and four (4) absences for SAB Events throughout the semester. C. Maintain at least ten (10) regularly scheduled office hours (between 8am – 6pm, M-F) per week, including a weekly appointment with the Director of Student Involvement and the Graduate Assistant and the weekly board meetings. D. Be aware of prospective members and actively recruit new members for all committees. E. Consistently evaluate, with appropriate advisor, existing programs or projects according to their importance, relevance, and need to the university and community. F. Be responsible for completing the necessary Committee Report Forms and Evaluation Forms. G. Be responsible for planning semi-monthly committee meetings to obtain committee goals and objectives. H. Have and maintain a cumulative GPA of 2.25. I. Maintain a professional attitude when working with people inside or outside of the university and support the goals and objectives of the Student Activities Board. J. Sensibly and effectively use the budget to provide programming services to the campus, recognizing that budget needs of the Student Activities Board take priority over the budget of any individual committee or position. K. Keep OSI informed of any and all program/service information. L. Other duties as assigned by the Director of Student Involvement. Section V The roles and responsibilities of each Junior Director shall include the following: A. Maintain at least five (5) regularly scheduled office hours (between 8am – 5pm, M-F) per week, not including a weekly appointment with the Director of Student Involvement and graduate assistant, in addition to the weekly board meetings. B. Plan programs for the upcoming semester. C. Attend all weekly staff meetings, committee meetings and open meetings. Section VI The additional specific roles and responsibilities of the Executive Board shall include the following: A. Plan and present a variety of programs designed to reach as many of the members of Arkansas State University and the Jonesboro community as possible. B. Evaluate programs within ten (10) working days following each event and bring the evaluation to the subsequent board meeting. C. Establish a database with national and local contacts used for programming. Section VII Each Senior Director shall have a designated number of students that will serve on each programming committee to be determined by the Executive Board. Students must submit an information sheet in order to serve on each committee. The description of the different Programming Committees shall include the following: A. Special Events The purpose of the Special Events Committee is to produce Homecoming during fall semester and Springfest during the spring semester. Recognizing the wide array of tastes at Arkansas State University, it is the responsibility of the committee to present diverse programs throughout both events. B. Issues and Awareness The Issues and Awareness Committee presents a major program each semester featuring some of the most exciting and informative speakers in lecture, debate, and panel formats. The committee is dedicated to providing “extracurricular education” that examines the most pertinent issues in a creative and balanced manner. C. Spirit Club The purpose of the Spirit Club is to coordinate and promote school pride focusing on athletic and academic recognition of student achievement, university milestones, and building morale of the student body. Spirit Club Director will also coordinate the ASU Spirit Flag during football season. The mission of the Spirit Club is to promote pride in one’s self and in one’s school. This committee will present the Order of the Tribe during fall semester and ASU Pride Day during the spring semester. D. Multicultural Enrichment The programs of this area are planned to enhance, educate, and promote diversity and cultural appreciation on the Arkansas State University campus. These programs may be both entertaining and educational in nature. The Cultural Enrichment Committee will work closely with the Office of Minority Student Affairs and all minority student organizations. This committee will present a major fall event and a major spring event. E. Popular Entertainment The programs of this area are major attractions, concerts or comedian(s). This committee will present a major fall event and a major spring event. F. Student Union Events The programs of this area are planned and presented in the student center. Activities could include noon-time programs, speakers, comedians, guitar player etc.. This committee will present entertainment to students who frequent the student center. Outdoor activities similar to an out-door movie could also be planned. G. Public Relations The public relations committee will be committed to increasing awareness and the promotion of all Student Activities Board. Projects could include brochures, posters, flyers, and handouts. This individual should work closely with the Public Relations Department, The Herald, KAIT, The Sun, and all other media sources. Article VII Removal from the Student Activities Board Section I Any Student Activities Board member may be removed for, but not limited to, negligence of their duties, attending any SAB event after consuming alcoholic beverages or the use of illegal substances, or the failure to comply with the absentee policy outlined within the Constitution or neglecting to attend their specific required event. Section II Regarding removal of Officers: A. If the President is not performing the responsibility of his/her position, any Student Activities Board member may bring the matter, in writing, to the attention of the Student Activities Board’s advisor (the Director of Student Involvement). B. If any Committee Directors not performing the responsibility of his/her position, any Student Activities Board member may bring the matter to the attention of the President or the Director of Student Involvement. C. Upon registration of the complaint, the aforementioned parties shall investigate. Should negligence be determined, the investigating party shall meet and discuss the matter with the offending Director who is then placed on probation. The President and the Director of Student Involvement will determine the length of probation. D. If improvement is not made by the end of the probation period, the Director of Student Involvement shall make a decision on further probation period or removal. Removal can be made by a 2/3 vote of the entire board. E. After every semester, each Director’s grades will be checked by the OSI staff. If a Director does not meet academic guidelines, he/she will be required to resign. F. Any Director who withdraws from Arkansas State University shall relinquish any position he/she holds. Section III Regarding resignation of an Executive Board member: A. Any Director may resign from his/her position with a letter of resignation submitted to the President with the explanation of resignation two (2) weeks prior to the resignation date. During these two weeks, he/she is expected to fulfill the duties of the office. B. The President shall notify the Executive Board of the resigning Director’s intent to leave office. Section IV Regarding the filling of vacant positions: A. The Executive Board may elect to not fill a vacant position with an approval of the majority of the voting members of the Executive Board. B. Vacant positions shall be announced and posted for a period of two (2) weeks before selections are to be held. C. Applicants will be interviewed, and appointed by the Director of Student Involvement. Article VII Interpretation Section I An amendment to the Constitution may be proposed, in writing, by any member of the Student Activities Executive Board. Section II The proposed amendment must be read at two (2) consecutive Executive Board meetings before a final vote is taken. Section III Should the Executive Board wish to ratify the proposed amendment, it must be approved by a two-thirds (2/3) majority vote of the voting members of the Board. Article IX Ratification of Constitution Section I This Constitution is effective upon ratification, attested to by the affixed signature below of the President, and an official endorsement by the Director of Student Involvement, and the Vice Chancellor for Student Affairs. ______________________________ President ______________________________ Director of Student Involvement ______________________________ Vice Chancellor for Student Affairs This Constitution has been ratified on this ___ day of _______, ________.
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